Event detail
One event, four tabs: the schedule everyone sees, and the planning tools behind it.
Open any event from the dashboard or the events list to reach its detail page. What you see depends on your permissions: everyone with View events sees the Schedule tab, planners also get Planning and Ministries, and attendance takers get Attendance.
Schedule tab
The read-only view for the whole team:
- Order of Service, with rehearsal and meeting times before the service and any times after it. Toggle Songs only to see just the set list with keys.
- Service Ministry Team, everyone assigned to serve, grouped by ministry with their position.
- Email Schedule sends this schedule to the team. See Exporting and sending charts.
Planning tab
Requires the Plan events permission.
- Rehearsals/Meetings. Add extra times around the service, for example a 9:00 rehearsal before a 10:30 service. Each has a time, title, and notes.
- Order of Service. Build the service flow item by item. See below.
Order of service items
Click Add Song to add a song from your song library, and pick the key for this service if it differs from the song's default. Click Add Item for anything else: announcements, offering, prayer, a sermon title. Each item can carry a description and an assignee, either a contact from your list or free text.
Ministries tab
Requires the Plan events permission. Assign volunteers to each ministry position for this event. See Scheduling volunteers.
Attendance tab
Requires the View attendance permission. Check people off as they arrive, add new people on the spot, record a guest count, and use fullscreen mode for rapid entry. Attendance updates in real time across devices. See Taking attendance.