Scheduling volunteers

Fill every position for the service, with unavailability handled for you.

Volunteers are scheduled per event, on the event's Ministries tab. Requires the Plan events permission, or being a ministry planner for that ministry; see Ministries and positions.

Assign someone to a position

Open the event and go to the Ministries tab. Every ministry linked to this event type is listed with its positions.
Click a position's box and start typing a name. The ministry's volunteers appear first.
Pick the person. The assignment saves immediately, and a green check marks the filled position.

The Schedule tab's Service Ministry Team section updates as you assign, so the whole team sees who is serving.

Unavailable volunteers

People marked unavailable for the event date appear greyed out with an "(unavailable)" label, and assigning them is refused with a scheduling-conflict warning. Volunteers manage their own dates; see Availability and time off.

Guests

Need someone who is not in your contacts, like a visiting musician? Type their full name (first and last, separated by a space) and choose Add as guest. A contact is created for them. If your church has reached its contact limit, this is refused; see Contact limits.

What volunteers see

Assigned volunteers see the event on their dashboard under their schedule, and volunteers with a confirmed account get reminders ahead of time. See Reminders.